5 Ways to Use Workplace Apps for Employee Engagement

SlackRecognitionWhat if I told you that you could give your workplace a serious employee engagement bump through a bunch of applications you’re already using? Minimum effort, serious output. Sounds great, right?

It’s really that simple. Everyday workplace apps like Slack, Google Docs, and Asana can be easily transformed into engagement boosters. Our research shows that employees are 21% more productive at work when they’re engaged. You should be doing everything you can to make them feel involved, appreciated, and locked in.

Not to toot our own horn, but Quantum Workplace does everything you’re about to read, only it does them better and houses them in one spot and integrates with the apps. But if you just want to dip your toe into the water, here are five ways you can start using common apps to drive engagement.


1. Use Slack to gather real-time feedback on small-scale topics.

Whether you need quick opinions from only a few employees, want comments about a recent company change, or simply need orders for a quick coffee run, Slack is the way to do it. Simply create a private channel with selected participants and fire off a few quick questions.

SlackFeedbackDon’t go crazy with Slack – employees can feel bombarded if they’re getting too many messages. Keep your questions simple, and be intentional about who you’re requesting feedback from. Ensure you actually follow through on the feedback and communicate what action came from it. If you don’t, employees may feel their time is wasted and they’ll be less likely to help out in the future.

89% of managers believe that ongoing feedback between employees and leadership has a positive impact on their organization. Slack provides a simple, quick way to connect managers and employees without leaving their tool of choice.

This process is made even more seamless with Quantum Workplace. All you have to do is type “/givefeedback” or “/requestfeedback”, then @mention the user. A dialog box will appear and give you the ability to quickly gather or send out feedback.


2. Encourage workplace recognition within Slack.

Humans crave appreciation. We want to know that our hard work is being noticed, and, generally speaking, that feeling of accomplishment is magnified when the praise is public, alerting other parties to the achievement. Every compliment or expression of appreciation directly affects the employee’s future behavior.

Slack is also a great place to publicly recognize employees. You can ensure that large groups of people are taking note of an employee’s strong behavior. Again, Quantum Workplace makes the process even easier. Use “/recognize” with the employee’s name to send out a blast appreciating their hard work.

Handy as Slack is, messages can be missed or lost, and recognition is lost over time. With Quantum Workplace, you have access to all feedback and recognition employees have received and given since their first day, all stored in one place.


3. Track goals and capture 1-on-1 conversations with Google Docs.

SlackGoalsGoogle Docs are incredibly handy because they’re easy to share and give any party the ability to edit or comment on a document. They’re seemingly a perfect place to keep track of goals and log 1-on-1 discussions.

There are a few issues, however. Ownership of the documents is decentralized, meaning assets follow Google accounts, even when the user leaves the organization. And if not carefully labeled and stored, it can be very easy to lose a conversation in a sea of documents, making it nearly impossible to find what you’re looking for.

Quantum Workplace eliminates these issues by providing a central place of record for all employee-manager conversations and goals, making it a breeze to follow employees' careers within your organization. When employees understand how their day-to-day work impacts the organization overall, it has a positive effect on engagement.


Need help defining your goal philosophy? Read our Power Workbook for Setting Employee Goals and OKRs.


4. Use Asana to facilitate 1-on-1 conversations.

86% of highly-engaged organizations conduct regular 1-on-1s between employees and managers, so you want to make sure you’re getting the most out of these meetings. Asana is flexible and allows meetings to be built ahead of time so everyone comes prepared and has similar expectations. It also makes it very easy to set up follow-up tasks upon the meeting’s conclusion.

However, it’s difficult to track individual conversation events and requires a ton of communication. It’s great once the process is up and running, but it takes time and effort to implement, so some employees and managers resist adopting it.

There are no such issues with Quantum Workplace. Our software supplies analytics that help show progress for all conversations with a full suite of filtering controls. These integrate with the data already housed in your HRIS.




5. Use Zoom meetings to archive conversations.

Zoom is great for remote workers, completely removing the distance barrier and allowing for more employee freedom. It’s simple to understand and use, critical for user adoption. Video chat is the second-best form of communication besides face-to-face because it allows for non-verbal communication and brings a feeling of connection that Slack and email cannot. All meetings are archived and can be used to review information or key in parties who may have missed the meeting. 

But there is no way to capture conversations in a readable way, so you either have to take detailed time-stamp notes or go back and watch entire conversations to recall previous information. It’s also awkward for on-site workers – instead of meeting face-to-face, they’re forced to go on a call together so the conversation can be recorded.

Quantum Workplace tracks events and activity. Reports are aggregated to give a clear picture of the overall health of the organization. Conversations and goals are archived so managers and employees can revisit them and track progress. Checking in on previous meetings helps set the course for future ones.


Any steps you can take to boost employee engagement are worth taking, especially those that don't require much effort or implementation. By simply updating how you use a few everyday workplace apps, you can make your workplace stronger and retain your talent.

As great as it is to use these workplace apps in concert, the level of ease grows exponentially when all your engagement tools live in one place. If you want to see what this looks like in action, schedule a demo with one of our employee engagement experts.

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